While this may seem like a more efficient way to go about it, it’s important to note that email covers only a fraction of everything you need to do across work and life. This begs the question: should you use your email inbox as a to-do list? With email being the main form of business communication, it’s no surprise that many of our tasks live in our inbox. Bring your actionable emails to your to-do list The only downside is you can only access your email client from the computer it’s installed in, so if you tend to use different computers, you’ll have to log into your email from the web. Make sure you choose an app that lets you add more than one account and you’ll be able to quickly toggle from one account to another. There’s a wide array of desktop email clients you can choose from including Microsoft Outlook, Thunderbird, and Mailbird.
Using a desktop email client is a great way to manage multiple email accounts in one place.Ī desktop email client is an app installed in your PC that usually offers more features than a webmail system such as snoozing notifications or scheduling messages. This way, whenever you start checking your emails for the day, you can ease into a certain state of mind, knowing what kind of emails you’ll be going through. If it makes sense, create one separate email for every project you manage. With your individual needs and workflow in mind, try to keep one email account for each kind of purpose. It might be a good idea to combine them and route these miscellaneous messages to one email inbox. On the other hand, if you have one email account for your newsletter subscriptions and another one you use to receive special offers, some of these emails are bound to turn into spam. You can try to set up sorting filters but you’ll still have to wade through all of them, switching back and forth between different contexts. Do some of them overlap in any way? Do you receive two very different kinds of emails in one inbox?įor example, if you’re a project manager juggling multiple projects with different teams, you’ll likely find your messages jumbled up in any order. Keep one email account for one purposeįirst, review all of the email accounts you currently have and determine what categories of emails you normally receive. Time-Saving Tips for Managing Multiple Email Accounts 1. Whether you want to achieve inbox zero or simply find a way to manage your emails more efficiently, we hope these tips will help you get one step closer to your goal. Of course, you don’t want to spend more time sorting emails than getting actual work done. With multiple email accounts, it’s much easier to focus on one area of responsibility at a time.
If you tend to sign up for online forums, newsletters, free ebooks, or industry reports, it’s a good idea to have an alternate email for this purpose in order to protect your identity and keep your private inbox free from spam. For instance, if you’re a freelance writer and also happen to run an online store, it would be practical to have two different email accounts so you don’t confuse one for the other. In this case, you might want to create a different email for each type of work. Let’s say you handle more than one business, project, or client. But as your contact list grows and your number of unread emails goes from 16 to 160, the need for a separate inbox becomes crucial. Using one email address for business and personal matters can work if you only need to deal with a few emails a day. The most common reason for creating multiple email accounts is to separate personal conversations from work-related ones. After all, it’s stressful enough trying to stay on top of a single email inbox, let alone going through several ones each day.įortunately, there are many ways to manage multiple email accounts without hurting your productivity, but first, let’s take a quick look at the various reasons why it’s a good idea to have more than one email in the first place. While having multiple email accounts is considered an effective email management practice, it usually doesn’t take long before it gets out of hand. With email becoming an integral part of our lives, one email account is sometimes not enough to handle the different types of correspondence in our day-to-day. In fact, there are currently over 3.9 billion email users in the world, and 293 billion emails sent each day. Love it or hate it, email isn’t going anywhere.